What are Tasmanian land searches?

Tasmanian land searches include land information you can access through our online system, including:

• land titles
• plans
• Torrens scanned dealings
• unregistered dealings
• property reports.

What documents can I order?

The documents available depend on the property you’ve identified.

Below is a list of documents that may be available for a particular property, including descriptions and result samples.

Adjusted values report

Adjustment factors adjust the levels of value for all property in a particular locality and valuation classification. This enables the land tax and council rates for a property to more closely reflect its current market value in the interim years between an official statutory revaluation.

You might want to identify the adjustment factors for a property:

• to see if rates and water bills might increase or decrease
• to review the rent for a property
• if purchasing a property.

View a sample adjusted values report (PDF).

Council certificate

A council certificate may show any restriction in a local authority’s ability to connect lots to a water supply or sewerage system. The council seals the certificate, and it is often signed by members of council, the solicitor and the surveyor to act for the owner.

A copy of a council certificate may be useful to consider when buying property in a subdivision. It can show whether a local authority has declared that it cannot provide a sewerage or water connection to the property.

View a sample council certificate result (PDF).

Change of by-laws – registered change of by-laws for a strata scheme.

The body corporate of a strata scheme can make its own by-laws, which cover managing common property and the use and enjoyment of the lots and common property. For example, they could:

• require occupiers and visitors to park in a designated area
• allow only one small dog per lot.

The body corporate can also change by-laws. The body corporate lodges by-laws and change of by-laws documents with the land titles office for registration.

Not all strata titles will have a change of by-laws document available.

View a sample change of by-laws result (PDF).

Folio text (commonly referred to as a certificate of title, or folio of the register)

The folio text includes the:

• volume and folio number unique to the title
• the edition
• the issue date of that title edition
• a description of the land
• the current registered owner’s name
• any interests registered against the land (for example mortgages, caveats or easements)
• any unregistered dealings.

The folio text and folio plan together provide a copy of a title search. You might need a current Tasmanian land title search when you:

• require proof of land ownership
• seek planning or building approval
• buy a property.

View a sample folio text result (PDF).

Folio plan

The folio plan is a diagram of the land, usually illustrating the size and shape of the property, and the boundaries to adjoining properties.

The plan supports the folio text. It includes information about:

• whether the land was surveyed
• if the plan was compiled from other plans
• whether the diagram is a sketch by way of illustration only
• registered number and lot numbers.

They may also shows land areas and scale, boundary lengths and bearings, and marked easements.

Meanwhile, the folio plan for a strata scheme (for example units/apartments) will include:

• the lot areas
• name and address of the body corporate
• general unit entitlements
• common property.

The folio text and folio plan together provide a copy of a title search.

View a sample folio plan result (PDF).

Plan-related searches

Plan-related documents are a range of documents, usually related to the survey plan. They may include amendments to survey notes, and correspondence between the land titles office and interested parties about the plan.

View a sample plan-related searches result (PDF).

Property report

A property report includes the property ID number and property address, municipality, rate payers, title number and current owner/s.

Improvements on the land are also available. They include:

• the type and area of improvement/s
• the construction year of the main building
• roof and wall materials
• land area.

The property report also shows the two most recent sales (from July 1982 onwards) and government valuations. It may include a basic map which depicts the property and surrounding properties as well.

A property report may be useful if you’re looking to buy property and would like to check:

• the age, size, and construction materials of the building
• the land area
• the last government valuation and sale price for the property.

View a sample property report (PDF).

Schedule of easements

A schedule of easements sets out any easements or covenants that affect the titles of a property. These might include a:

• drainage easement
• pipeline easement
• power supply easement
• right of carriageway or footway
• restrictive covenant or fencing covenant.

Not all titles will have a schedule of easements. Some easements are in the second schedule of the folio text, and some titles aren’t affected by easements.

A schedule of easements may be useful to buy a property, as it may provide information about access to the land, and any restrictions on its use.

View a sample schedule of easements result (PDF).

Survey notes

Survey notes are registered documents that go with a survey plan. The survey notes vary depending on the age of the survey, but will contain the areas, bearings and distances for individual lots.

It may also include the surveyor’s name, date of survey, calculations, observations, notes, and where boundaries have been resurveyed.

A copy of the survey notes for a title may be useful if you’re interested in the history of the land. Sometimes the survey notes document the age of fences and buildings and record other items on the land.

A title will only have survey notes available if the land was surveyed.

View a sample survey notes result (PDF).

Unregistered dealings long report

The unregistered dealings long report includes:

• title reference
• dealing number
• full description of the dealing/s
• lodging party
• date the dealing was lodged with the land titles office.

An unregistered dealings report is also known as a ‘check search’ in other states.

This report may be useful to view the details of unregistered dealings recently lodged with the land titles office. Not all titles will have an unregistered dealings long report document available.

View a sample unregistered dealings long report (PDF).

Unregistered dealings short report

The unregistered dealings short report details any dealings registered on a certificate of title in the last 90 days, and any dealings yet to be registered on a certificate of title. The report includes:

• title reference
• date the dealing was lodged
• type of dealing (for example mortgage, priority notice, transfer)
• instrument number
• date the dealing was registered (if applicable).

An unregistered dealings short report may be useful to check whether any unregistered dealings have recently been lodged with the land titles office. Not all titles have an unregistered dealings short report document available.

View a sample unregistered dealings short report (PDF).

Torrens scanned dealings

Torrens scanned dealings are copies of dealings registered against a certificate of title under the Land Titles Act 1980 Tasmania (sometimes referred to as a Torrens title).

A Torrens dealing could include a transfer, mortgage, easement or caveat, or an instrument such as a covenant. This search is available for dealings registered from 13 May 1991 onwards.

You may need to buy the folio text for a title to identify the relevant dealing number.

A copy of a Torrens scanned dealing may be useful to:

• find out more about the history of a property’s ownership
• check how an easement or covenant affects a property.

Not all dealings are scanned electronically.

View a sample Torrens scanned dealings result (PDF).

How do I order a folio text and plan, a survey notes and folio plan, or a schedule of easements and plan?

When you select a folio text and plan, a survey notes and folio plan or a schedule of easements and plan, you’ll only receive a single document fee. You need to select both boxes to ensure you receive both documents.

A folio text and plan search results in:

• folio text
• folio plan.

A survey notes and folio plan search results in:

• survey notes
• folio plan.

A schedule of easements and plan search results in:

• schedule of easements
• folio plan.

What result will I receive if I order survey notes, folio plan and folio text?

This search would result in three documents:

• folio text
• folio plan
• survey notes

You’ll receive a folio text and plan single transaction fee and a survey notes transaction fee.

Can I search on expired dealings?

When searching by dealing number, you can only use numbers currently in force to search for the property description.

For example, you can search on an active mortgage dealing number. After the mortgage discharges, a search for this dealing number will return no result.

How do I search for Torrens scanned dealings?

You can search by volume/folio or the dealing number to obtain the dealings available for a particular property.

How do I receive results?

Results will be available instantly and via the CITEC Confirm inbox.

Our Customer Service Centre is here to help you between 8:00 am – 5:00 pm, Monday to Friday.

Phone	1800 773 773
Email	confirm@citec.com.au