How do organisational extract searches differ from organisational searches?

Organisational extracts search

You can use the ACN or ABN as the search criteria for this search. Results are limited to current, historical or relational extracts for the following:

Organisational search

This search allows you to use the search criteria:

• organisation name
• ABN
• ACN
• business registration number and the state.

Extracts and documents are available for the following:

You can order the following extracts and documents, where available:

• current, historical, relational and satisfied charges extracts
• company documents.

What information can I get from an organisational search?

You will receive either an exact match or a browse list of possible matches, showing:

• organisation number
• name
• status
• ABN
• type
• address and place of incorporation
• charity or not-for-profit.

Click ‘View summary’ for an organisation to show any available reports. A message displays if the type of report you choose isn’t available for the organisation.

For more information on ASIC codes, refer to our support page.

What search criteria should I enter in the organisation field?

This search doesn’t incorporate ‘sounds like’ features. Avoid using common words wherever possible.

A maximum of 99 possible matches can return in the browse list. This is useful where a person holds multiple roles in companies.

How does the organisation name search work?

The search automatically considers the following when comparing your search criteria to the ASIC database:

• definite (‘the’) or indefinite (‘a’, ‘an’, ‘any’, ‘some’) article as the first word in either name
• ‘Proprietary’, ‘Pty’, ‘Limited’, ‘Ltd’, ‘No Liability’ or ‘NL’ in either name
• plural or singular form in either name
• letter case, spacing, accents or punctuation marks in either name
• alternatives for the words Australian (Aust), company (Co/Coy), number (No), and (&), incorporated (Inc), corporation (Corp) and Australian company number (ACN)
• numbers represented by numeric characters (1) or words (One).

What is the correct format for an ACN and ABN?

• ACN – nine digits
• ABN – eleven digits

How far back do the online records go?

The ASIC online records date back to its inception in 1991. Before this, individual states and territories were responsible for registering companies, and they primarily stored information on microfiche.

You can retrieve all pre-1991 paper documents from NT, Tas, ACT and Qld online as images. Pre-1991 microfiche records from Vic, NSW, SA, WA and Qld can also be converted to images on request.

How do I obtain pre-1991 microfiche records?

To obtain pre-1991 microfiche records, first check the organisation’s document list to ensure the documents haven’t been recorded. If the document(s) is in the list, you can immediately order copies.

If the document(s) isn’t in the list, please email us at confirm@citec.com.au and request to convert the company’s microfiche files to Docimage.

Make sure to include the details of the organisation you’re searching on, specifically:

• subject heading – microfiche request for ‘company name’
• details – company name, state of incorporation (for example, NSW or Vic ), state registration number (if known) and ACN (if known).

You’ll receive an email when the microfiche records have been converted. The conversion process can take up to five business days.

Once the files have been converted, you can retrieve them via ASIC document orders. Learn more on the Document orders support page.

What information will I get from a current extract?

The details in an extract vary with the type of organisation and are typically current organisation and document details. Current business name extracts include only current details.

Current extracts are available for the following:

View a sample current company extract and sample current business name extract.

What information will I get from a historical extract?

The historical company extract includes all the details in its current extract plus any past details relevant to the organisation type, including lodged annual returns.

In addition, the historical business name extract includes all the details in its current extract plus past details.

Historical extracts are available for the following:

View a sample historical company extract and sample historical business name extract.

What information will I get from a relational extract?

Where available, a relational extract will provide the following information about an organisation:

• companies in which the subject is one of the top 20 members
• companies for which the subject is the ultimate holding company
• corporations for which the subject is a director
• foreign companies for which the subject is a local agent
• managed investment schemes for which the subject is the responsible entity
• licenses held by the subject company for securities dealers, securities investment advisers, futures dealers and futures advisers.

Relational extracts are available for the following:

Not all these organisation types have relational data. If no relational information is available, an error will display, and charges won’t apply.

View a sample relational extract.

What information does ‘Current organisation details’ and ‘Document details’ provide?

Current organisation details

• Organisation name
• Name start date
• Status
• Type
• Class
• Registration date
• Subclass
• Disclosing entity (yes/no flag)
• Date deregistered
• Reason deregistered (if applicable)
• Charity or not-for-profit (if applicable)

Document details

• Date received
• Form type
• Processed date
• Number of pages
• Effective date
• Document number

What additional information will I get for the different organisation types?

As well as the standard information, the following organisation types usually include:

• APTY – registered office, principal place of business, director, secretary
• APUB – registered office, principal place of business, director, secretary
• FNOS – registered office in Australia, registered address in place of incorporation, director, local agent
• MISM – responsible entity, compliance plan auditor.

What information will I get from a satisfied charges extract?

A charge is a debt for which the subject company has provided security, usually in the form of equipment and/or stock to a particular value. Charges can be current or satisfied.

Only satisfied (historical) or deleted charges —that is charges that have been satisfied (paid out) before the Personal Property Securities Register (PPSR) commenced— are available through ASIC. You must obtain current and provisional charges from PPSR.

Satisfied charges extracts are available for the following:

Not all these organisation types have charges data. If no charges information is available, an error will display, and charges won’t apply.

Satisfied charges extracts aren’t available online, but you can order them for delivery via email. For more information on document orders, refer to our support page.

Where available, a satisfied charges extract will return the following information about the subject company:

• cover sheet noting the document number, charge, form code, number of pages, registration date, time and status
• imaged copies of the original documents related to the charge showing the registered agent number, lodging party details, corporation name, charge and chargee details.

What information will I get by ordering company documents?

The information in a company document depends on the document type. To see what documents are available for the subject organisation, choose ‘Order company documents’ from the dropdown list and specify a time frame.

A complete list of documents matching your criteria will display. You can select multiple documents from this list and submit them in a single order.

What information will I get from a current business name extract?

Current extracts are available for business names (BUSN). They include the following details:

Business name details

• Business name
• Registration date
• Status
• Status start date
• Next renewal date
• Cancel date
• Regulator
• Former state or territory of registration

Address details

• Principal place of business
• Address for service of documents

Business name holder details

A business name holder is an entity that owns a registered business name. They can be an individual, incorporated entity, partnership, joint venture, or unincorporated entity.

The holder details will include:

• holder name
• holder former name
• holder’s ABN
• holder’s ACN/ARBN
• holder start date
• partners and joint venture partners.

Business name representative details

Business name representatives are listed against a business name or business name holder. Business name representatives include notified successor, legal personal representative, principal contact, debtor representative, nominated manager for debtor representative and organisational representative.

The representative details will include name and start date.

View a sample current business name extract.

What is a secondary delivery method?

You need the secondary delivery method for documents that are more than 50 pages, when the primary delivery method is ‘Email’.

Our Customer Service Centre is here to help you between 8:00 am – 5:00 pm, Monday to Friday.

Phone	1800 773 773
Email	confirm@citec.com.au